Can it handle several practitioners?

Yes. Each practitioner can have their own appointment types, durations and availability in the connected calendar.

Where is call data stored?

Recordings and transcripts are kept for the retention period you choose, and can be deleted at any time.

Dental and clinics

Book and confirm appointments without interrupting treatment

PermanenceAI helps your team handle admin calls, new patients, confirmations and rescheduling.

14-day free trial
30 minutes included
Prices excl. tax
No commitment
Add minutes at any time
Move up a plan when your volume grows

Start the free trial Try our agent live

Dental assistant at the reception desk of a bright practice

Dental and clinics agent

Call ended · summary sent

Hello, I’d like an appointment for a scale and polish.

Of course. Are you already a patient at the practice?

No, it’s my first time.

I can offer Tuesday at 9:30 am or Thursday at 2 pm. Which suits you?

Request created

Patient: New
Reason: Scale and polish
Slot: Tuesday 9:30 am
Confirmation: Sent

What changes when the agent answers for you

Dental practices, health centres, non-emergency clinics, physiotherapy. In your trade, every unanswered call is an enquiry that goes elsewhere.

Without an AI agent

Reception gets interrupted in the middle of appointments.
New patients call outside opening hours.
Late cancellations leave empty slots.

With PermanenceAI

New patients captured out of hours
Fewer interruptions at reception
Rescheduling and cancellations handled

What the agent handles for your business

It asks the questions you would ask, in a natural order, and sends you a complete request.

New or existing patient
Booking appointments
Rescheduling and cancellations
Admin questions
Directing urgent requests
Confirmations and reminders

What it changes for your business

New patients captured out of hours
Fewer interruptions at reception
Rescheduling and cancellations handled
Slots filled more effectively
Summaries passed to the team

How it works

Step 1
The patient calls
During treatment or after closing time.
Step 2
The agent identifies the request
New patient, rescheduling, admin question.
Step 3
The appointment is booked
In your calendar, following your rules.
Step 4
The day before, the agent confirms
By call or message, and frees up the slot if needed.

What’s included

The most useful modules for your trade, all available in your customer area.

Appointment booking

Bookings, confirmations, reminders and rescheduling in your calendar.

See what’s included

AI receptionist

Answers every call, qualifies the request and transfers what matters.

See what’s included

Knowledge base

Your PDFs, web pages and procedures become the agent’s answers.

See what’s included

Outbound campaigns

Follow-ups, confirmations and check-ins, within clear limits.

See what’s included

WhatsApp and messages

SMS, WhatsApp, Messenger and Instagram in one place.

See what’s included

Reporting

Volumes, durations, outcomes and conversions at a glance.

See what’s included

Your customer area, clear from the first login

Calls, appointments, leads, messages and minutes: everything is visible in one place, on desktop and mobile.

Summary of every call and next action
Listen to recordings and read transcripts
Minute tracking and usage alerts
Set up your agents without code

Role-based access for each team member (Call Centre plan).

Dashboard

Sample data · last 30 days

Calls

412

Appointments

Leads

183

Minutes

62%

New patientAppointment Tuesday 9:30 amBooked
Water leakPriority callback requestedUrgent
Two-bed flat buyerViewing Saturday 11 amQualified
Opening hours questionAnswer givenResolved

Try our agent live now

Talk to the agent from your browser, or leave your number to receive a demo call tailored to your sector.

Start the live demo

A real conversation, nothing to install.

Call me back

The agent calls you at the time you choose.

14-day free trial
30 minutes included
Prices excl. tax
No commitment
Add minutes at any time
Move up a plan when your volume grows

Get a demo call

Free, no commitment. You hear the voice and how the agent qualifies a request.

Useful integrations

Your calendar, CRM, messaging and telephony stay the same: the agent connects to them.

Google Calendar
Free slots and live bookings.
Outlook
Microsoft calendar kept in sync.
Cal.com
Appointment types and teams.
Calendly
Bookings on your events.
HubSpot
Contacts and deals kept up to date.
Zoho CRM
Leads created after every call.
GoHighLevel
Lead Connector and pipelines.
Google Sheets
One row per enquiry, no retyping.

A more predictable cost than a human receptionist

In some setups, a human receptionist costs around $1.70 per call, or more than $300 for 200 calls. The Receptionist plan at $99 excl. tax covers 350 minutes a month, with 24/7 availability. Compare with your own figures.

Human receptionist

Office hours
Variable cost: salary, employer costs, cover
Calls missed at peak times

PermanenceAI

Available 24/7
Clear plan, prices excl. tax
Several calls in parallel

Indicative assumption, in US dollars: reception costs vary widely by country, hours and employer costs. A call is not the same as a minute.

Prices excl. tax, no commitment

For the dental and clinics sector, we recommend the Assistant plan. Start with the free trial: 14 days and 30 minutes included.

See the Assistant plan details

Receptionist

Sole traders and small businesses

$99

excl. tax / month

350 min / month

that’s $0.28 excl. tax / min

24/7 AI receptionist
Connected calendar
Web callback widget
Transfer to a person

Choose Receptionist Plan details

Security and compliance for your AI calls

Your calls contain information about your customers. The platform gives you the settings to protect it and respect their choices.

Our approach to security Privacy policy

Consent and opt-out

Consent to callbacks, handling of refusals, permitted calling hours and an exclusion list.

Data protection

Encryption in transit and at rest, role-based access and configurable retention periods.

Traceability

Call history, transcripts and an activity log for every account.

Access control

Roles and permissions for each team member with the Call Centre plan.

Regulatory readiness

Tools to apply the GDPR: information, right of access, deletion, retention.

Infrastructure

Platform hosted with established cloud providers, with backups and monitoring.

Frequently asked questions — Dental and clinics

No. The agent sticks to admin: it makes no diagnosis and gives no medical advice. For an urgent situation, it follows the referral instruction you have defined.

Get in touch: leave your number and we’ll call you back

An adviser will call you back to look at your case.